Copyright Issues and Sources for Images
Draft October 2020: Not yet approved
Please do not download this document, since it will be regularly updated and we would like to ensure that you have access to the latest version.
We do appreciate your comments and suggestions. Email [email protected]
Aside from observing copyright, always ensure that the images and text you use meet DAUK Compliance Guidelines and reflect the values of DAUK.
Table of Contents
- Copyright Issues and Sources for Images
- Images: General Guidance
- Text: General Guidance
- Guides to Copyright – suggested links
- The official UK government guide for an explanation of ‘fair dealing’ guide:
- Images Copyright Guides
- Written works: text, graphs, charts in publications (need more sources)
- Sources for photos and graphics
- Suggested Sources
- Democrats Abroad sources: Wiki Page
- Other sources for graphics and photos
- Specific issues: Political infographics and Book Covers,
- Specific issues: Videos:
Images: General Guidance
- You must do your own check on the copyright status of the images you use.
- In general, some images will be free of copyright, request attribution, or require a license which will often entail payment.
- If you own a personal or business account with sources that provide images, please check the T&Cs of the subscription; it might be necessary to obtain a fresh license for use by DAUK as ‘rights’ cannot be transferred to DAUK or a DAUK committee.
- If using any photos or videos taken by members of DAUK at our events, ensure that
- people have been informed that photos taken of them at the event may appear on this DAUK website or social media.
- If people are named in the photo or video, ensure their consent. For more specific guidance please refer to the Compliance Dashboard Guide for the Website.
Text: General Guidance
- UK ‘fair dealing’ is more restrictive than the US ‘fair use’: Be very attentive.
- Some short extracts from texts (academic or think tank publications) might be capable of being deemed suitable for ‘fair dealing’ (UK) as long as attribution/citation is provided.
- Do not make excessive use of the material.
- Check fair use very carefully.
- Since we are based in the UK, we must abide by ‘fair dealing’.
- It can only be fair dealing if used for a specific purpose, such as criticism or discussion of the work itself.
- If in doubt, do not assume that you can use it.
Guides to Copyright – suggested links
The official UK government guide for an explanation of ‘fair dealing’ guide:
Images Copyright Guides
- This is the official UK Government Guide:
- This is the official US Government site devoted to US Copyright, but we must abide by UK laws rather than US laws.
- These guides to US ‘fair use’ copyright issues are helpful, but check that the information is up to date:
- This blog is useful for advice on using images – but it refers to the US:
Written works: text, graphs, charts in publications (need more sources)
“You can quote without needing copyright permission if all of the following apply:
• the work you are quoting from has been previously published;
• the use is fair dealing;
• you quote ‘no more than is required by the specific purpose for which it is used’;
• the use is genuinely for the purpose of quotation; and
• you include proper acknowledgement.”
Please note: if you have a professional subscription that gives you access to publications that have restricted distribution (e.g. as an academic, lawyer or medical professional), you might not be able to make that content (even using just a short quote) and sources available to the public via the website. This discussion of the US ‘fair use’ on ‘Fair Use’ Rule: When Use of Copyrighted Material Is Acceptable’ has some useful discussion about using text extracts.
Sources for photos and graphics
Be very wary of using Google images since many are from photographer sources, such as Getty Images, which are usually copyrighted and may require a fee.
Always caption/credit the source whenever possible.
Links to good quality photos, including some that are ‘Creative Commons licensed’:
- Library of Congress: https://www.loc.gov/collections/ for the most part, seems to be copyright free (taken by government photographers)
- Library of Congress has a flickr page where images appear to be (almost all) in the commons/public domain: https://www.flickr.com/photos/library_of_congress/albums
- Photos of Roadside America: https://www.flickr.com/photos/library_of_congress/albums/72157686396348231/page1
- Commons licensed Obama Administration photos https://www.flickr.com/people/obamawhitehouse/
- https://commons.wikimedia.org/wiki/Main_Page “Wikimedia Commons is a media file repository making available public domain and freely-licensed educational media content (images, sound and video clips) to everyone”
- https:unsplash.com – offers some copyright free photos; all photos published on Unsplash can be used for free. You can use them for commercial and noncommercial purposes. You do not need to ask permission from or provide credit to the photographer or Unsplash, although it is appreciated when possible
- https://burst.shopify.com/free-images – photos copyright free
- https://www.pexels.com – no attribution required
- https: freephotos.cc – photos copyright free
- For an extensive list of 101 websites that list royalty free images (but still need to check copyright requirements): mashable.com/2017/05/23/where-to-find-royalty-free-images
Democrats Abroad sources: Wiki Page
Provides a range of graphics that can be used by any Democrats Abroad Country Committee
Other sources for graphics and photos
https://blog.snappa.com/free-stock-photos/ – links to a good range of photo/image sites, but not all are copyright/account free. Check each image before using.
https://stocksnap.io/ – not all are copyright/account free, so check each image.
https://www.freepik.com/ – free icons etc. but many appear to require an account
https://shutterstock.com royalty free but you may have to open an account and pay a monthly charge to download and use their photos or graphics.
Specific issues: Political infographics and Book Covers,
Many political infographics are designed to be shared and freely available, but always check their copyright status and whether attribution is required.
- For example, Amplifer provides free downloadable artwork on a wide range of issues and campaigns.
- It is worth researching other resources for images on your topics.
Book covers: A book cover or jacket is a creative work and the creator is generally not the author of the book itself; it is art or photography and not part of the book.
It is not always clear who holds the copyright and under what circumstances you can display an image of a book. While we are seeking specific guidance, In the meantime, please follow these suggestions:
- Email the publisher/author about using the cover image (normally they respond quickly and are happy to get ‘free’ advertising,
- Use an image related to the main topic of the book,
- Use only the title of the book.
Specific issues: Videos:
Online information is variable.
Extract from Film Committee Permissions Guide – a relatively strict interpretation:
“Just because a video is on YouTube or other public sites that does not mean that you can automatically use it. Just as with every other broadcast medium, videos are copyrighted by the creator, and you will need permission to use the video. Do note that sometimes films or videos are uploaded to YouTube by people who do not hold the copyright and who are not authorized to upload it – so be vigilant!
How to find who holds the copyright:
If their email address is listed, you can send them an email. If there is no email address listed, you can still use the Send Message link at the top of the profile section to send a message from your official YouTube account to their account. Use your @democratsabroad.org.uk email account to make this request, not your personal email. Since any @democratsabroad.org.uk is a Google account, each official @democratsabroad.org.uk automatically has a YouTube account, so you do not have to set this up.
If they have a website listed, visit the site to see if there are instructions for use of the videos on their site.
Videos on other sites:
You need to determine who actually holds the copyright and seek permission from the copyright holder.
Most news sites, research and online journals will provide details about the copyright for all their material and specify the terms and conditions for the use of any of the content on their website. Check this carefully before trying to embed a video. An alternative would be to create an attractive graphic as a hyperlink to the the video you wish to display.
A site may be making use of a video (with license or permission) on their site but not hold the copyright. So, investigate thoroughly.
– End of Document-
These sources were compiled by the DAUK Women’s Caucus, and the Film Committee in 2017, and updated and revised August 4 2020 by Elaine C and Eva R. Revised by Elaine C and Asha S on August 26 2020. Style edits revised on February 7, 2021 by Eva R.
We are seeking a review of this guidance by a UK specialist in IP and Copyright law. This document to be updated and approved by DAUK Chair and Legal Counsel
Please send your recommendations of sources for images to [email protected]